Before implementing TechnologyOne’s software, it was extremely difficult for senior executives at the university to monitor compliance when it came to procurement processes. As a result, employees often placed orders with suboptimal suppliers, leading to budgetary issues and administrative confusion.

“We had more than 10,000 suppliers in our procurement database, but no clear way of knowing which of them best suited our needs,” says Mr Lapolla.

“We knew we needed a better solution or we’d simply be inundated. Our goal went beyond efficiency – we wanted greater transparency too, as well as improved compliance.”

For Victoria University, the most transformative component of adopting the TechnologyOne solution has been Ci Anywhere, for which the university now has 630 users.

Ci Anywhere is a powerful tool that makes the full suite of TechnologyOne enterprise software available anywhere and anytime, on smart mobile devices. Using Ci Anywhere, users can manage approvals, check financials, review supply chains and a whole lot more – all via a single, intuitive interface.

“Many of the executives who approve purchase orders and requisitions are in meetings all day,” Mr Lapolla explains. “But now they can respond quickly to new POs on their mobile devices, which has sped things up considerably.”