Key features & benefits
- Maximise efficiency by managing all your employee travel & expenses via one simple interface
- Capture expenses on the go with a mobile-friendly view
- Enhance visibility for better control of organisation expenditure
- Enforce your organisation’s unique policies and reporting with configurable screens for every type of expense with TechnologyOne's Financials Software
A streamlined approach to employee travel & expenditure
Total visibility of every expenseMaintain control of your finances with a real-time view of expenses. Enable employees to capture expenses at the time they are incurred to improve efficiency and accuracy of expenditure and payment times. Comprehensive records relating to every expense are natively integrated to your general ledger, from commitments through to actuals, with a full audit history and ability to enquire back to the source document.
Empower employees to manage their own expensesWith one simple, intuitive interface, employees can create and submit their travel and expense claims, including mileage and all attached receipts on the go. Enforce controls and accuracy with workflow approvals providing visibility to the finance team and employees on the status of their claims.
Take the complexity out of foreign transactionsIt’s easy to reimburse employees for expenses they’ve incurred in foreign currencies. Ensure the accuracy of every payment with a solution that converts foreign currencies into your base currency using the exchange rate employees enter at the time of the expense.
Streamline your employee travelManage employee travel requests including detailed information and price estimates. Leverage powerful workflow capabilities to enforce company policies and controls, with an integrated audit trail across the lifecycle of a document. Actual travel expenses can then be recorded against the request, collating them together into a single claim form.
Configure a solution to meet your business requirementsEnforce your organisation’s unique policies and reporting with configurable screens for every expense type. Tailor screens to suit the different types of expenses with control over mandatory fields. The powerful setup allows you to capture any level of detail your organisation requires for transparent reporting and analysis.
Manage employee cash advancesEmployees can optionally request cash advances whereby they can receive a lump sum payment upfront and leverage the expense reconciliation to acquit how the advance was spent. With one integrated solution your finance team can simply manage any over or under runs with direct integration into the employees Creditor or Debtor account.
Simple travel allowance generationCut down on administration and improve accuracy by automatically calculating complex travel allowances through defined business and travel itinerary requirements.
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