TechnologyOne helps UK College cut costs

Carnegie College in  Dunfermline, Scotland has gone live on TechnologyOne software to help automate a myriad of manual functions and to reduce administrative costs.

With its legacy Sun Accounting software reaching end of life, Carnegie College chose a TechnologyOne platform following an ‘exhaustive tender process'.

It has now gone live with a complete solution for financials, budgeting and business intelligence, following a five-month implementation, migration and training period, and is evaluating additional software purchases such as TechnologyOne Asset Management.

The College has around 11,000 students and offers 350 courses from introductory qualifications to degree level and is amongst the most financially independent Colleges the country with just 45% of its funding coming from the Scottish Funding Council.

Paula Taylor, Principal Accountant for Carnegie College said many academic institutions are increasingly focused on using technology to reduce labour intensive tasks such as procurement.

"66% of our costs are related to staff and by investing in technology, we hope to reduce some of these costs without impacting on our core teaching activities," she said.

"TechnologyOne was chosen after an exhaustive tender process, based on its functionality combined with an intuitive user interface and a modular approach which will allow us to add or modify features as our requirements change.

"One of the key features is the real-time procure to pay workflow and budget management system, this is the first time we have had this level of fund control and our finance director is impressed with the efficiencies we are already seeing, plus budget holders have much greater visibility over their spending.

"The increased visibility and devolved fiscal responsibility is an important strategic step for the College and the automated nature of the approvals process has led to significant cost savings.

"The system also removes the huge amount of paper flow between different departments within the College and provides a clear audit trail," Ms Taylor said.