TechnologyOne helps Hereford & Worcester Fire and Rescue Service improve budgeting, purchasing and asset management

Inventory, Budget and Stores procurement modules go live; Two week reduction in budgetary processes as Service adapts to financial accounting changes.

TechnologyOne, a leading enterprise software application provider, has announced that the Hereford & Worcester Fire and Rescue Service has further expanded its TechnologyOne software platform with additional budgeting, inventory and stores procurement modules to help the service meet new accounting standards and long term strategic objectives to streamline operational activities.

Hereford & Worcester Fire and Rescue Service has more than 800 full time operational staff, retained Firefighters and officers, Fire Control staff, and support staff spread across 27 fire stations located within the two counties. In 2007, The Fire and Rescue Service deployed TechnologyOne for accounts payable, general ledger, accounts receivable, stock inventory and Asset Management (from 2012).

The general ledger functionality improved the ability for them to track, monitor, control, analyse and report on any information within the general ledger, as well as in any number of subsidiary ledgers. The TechnologyOne Financials purchasing module also enabled the service to review its accounts thoroughly, matching up invoices with purchase orders and identifying duplicate payments to suppliers. These activities have helped the Fire and Rescue Service to meet the requirements of the Audit Commission's National Fraud Initiative (NFI), an exercise that matches electronic data within and between audited bodies to prevent and detect fraud.

The Service has now completed implementation of the TechnologyOne Budget module and is about to launch a self-service E-procurement portal for its stores. "We are devolving budgeting down to stakeholders to link financial movement down to the operational level of the organisation," explains Martin Reohorn, Director of Finance and Assets at Hereford and Worcester Fire and Rescue Service, "Budgeting is a good example as with the help of TechnologyOne, we have shaved weeks off the process and increased budgeting workflow visibility to key stakeholders."

The new e-procurement portal will allow the distributed fire station managers to electronically order items for stores while speeding up the approvals process, "It will also help front line staff to address their needs quickly while still retaining control over budgeting," explains Martin Reohorn. The new modules are part of a longer term vision to build a sustainable platform for long term process improvement and financial accountability.

"Hereford & Worcester Fire and Rescue Service is a great example of an organisation that has benefited from the TechnologyOne enterprise vision, and building upon a modular approach to adapt and improve processes in step with their needs," comments TechnologyOne Executive Chairman Adrian Di Marco.

"Having recently launched a pre-configured solution for UK Fire and Rescue Services, named OneFRS, Hereford & Worcester Fire and Rescue Service will further benefit from the enhanced solutions componentry in the future.